The widespread rise in identity theft and unauthorized release of sensitive
personal information has resulted in numerous federal legislative acts that
strive to minimize this phenomenon. Some of these acts include:
Puliz Records Management is prepared, as a business associate, to provide our
services to clients in compliance with the privacy standards established by these
acts. It remains the responsibility of every covered entity doing business with
Puliz Records Management to determine to its own satisfaction, using its own
legal advisors, that Puliz Records Management meets all of the applicable
Puliz Records Management agrees to comply with our client’s records retention
policy and agrees to provide mechanisms for putting holds on destructions as mandated
by certain events like litigation and mergers and acquisitions. Further, Puliz has a
policy that no business records are destroyed without written approval from
authorized representatives of the organization that has contracted our services.
Our employees are trained regarding a client’s customized policies
and procedures, and will receive periodic refresher sessions to insure that
we remain sensitive to the protected and confidential nature of information
with which we come into contact in the course of providing our services.
Puliz Records Management has always recognized the trust our clients have
placed in us regarding the services that we provide. We pledge to continue
to earn that trust.
The Health Insurance Portability and Accountability Act (HIPAA) of 1996
HIPAA in part ensures healthcare organizations in the United States will be
responsible for Protected Health Information and the secure storage and disposal
of that information.
External Link - http://www.hhs.gov/ocr/hipaa/
The Fair and Accurate Credit Transactions Act (FACTA)
FACTA states in part that organizations that possess or maintain “consumer
information” for business purposes to properly dispose of it by taking easonable
precaution to protect against unauthorized disclosure. This includes consumer
information in any format including electronic records.
External Link -
GLB requires banking and financial institutions across the United States to describe
how they will protect the confidentiality and security of consumer information.
External Link - http://www.ftc.gov/privacy/privacyinitiatives/glbact.html>
Economic Espionage Act (EEA) of 1996
EEA is a very powerful law which helps with the enforcement of properly handling
information. This law is the first federal law that defines and severely punishes
misappropriation and theft of trade secrets.
External Link - http://www.usdoj.gov/criminal/cybercrime/eea.html
Sarbanes-Oxley Act (SOX) of 2002
SOX in part prohibits specified behavior regarding insider trades, loans to officers
and directors, disclosure of information and improper influence on audits.
External Link - http://www.sec.gov/news/press/2003-89a.htm